Administrative Assistant - #13700-AA

A religious congregation is seeking an Administrative Assistant to serve as a support person and partner to the Temple Administrator and also provide administrative aid to the Rabbi, Cantor and Educator.  The position is supervised by the Temple Administrator.

Responsibilities:

• Answer phone; maintain and update outgoing voice messages; transfer calls, take messages and return calls as appropriate
• Create and update weekly publications and event flyers, including the Shabbat supplement, bimah lists, yahrzeit lists, board member announcements, and b’nai mitzvah programs; provide drafts and final publications to the Temple Administrator for approval
• Maintain and update membership database and prepare congregational letters, including monthly yahrzeit (death anniversary) reminders
• Oversee part-time administrative support person by checking on the accuracy of her work and assigning specific tasks as needed
• Develop and email weekly e-blast, mid-month e-mailing, special announcement emails, life cycle emails and event flyers, getting final approval  from the Temple Administrator
• Update the temple calendar; connect with b’nai mitzvah families regarding the service program, ushering schedule and duties, rentals and caterers, and logistics
• Oversee facility rental and catering contracts; provide building tours for prospective renters
• Connect by phone or email with prospective members and share that information with the Temple Administrator; mail new member packets; offer building tours; work on set-ups with renters and Facility Manager
• Administer the financial relationship with booking service by processing credit cards online, copying, coding and sending checks and approved invoices and check requests; answer congregant billing questions, communicate with booking service regarding billing and dues changes/adjustments, provide advice and support to Temple Administrator as she develops and monitors the budget
• Administer cemetery sales and permanent memorials
• Work with Temple Administrator to create annual meeting announcement materials and annual meeting day-of materials, as well as board of trustees meeting materials
• Provide administrative support for high holy days planning and all services
• Providing general administrative support to professional staff including copying, scheduling, and other tasks as needed
• Additional responsibilities as assigned

Requirements:

• Excellent interpersonal skills and cheerful, positive disposition
• Highly organized and attentive to detail
• Clear communication skills
• Knowledge of Microsoft Office (Excel, Word, and Publisher in particular)
• Attention to follow-through
• Patience and flexibility
• Team player and self-starter
• Sound judgment and discretion

Position Type: Full time

Salary Range: Depending on experience; $33,000-$35,000/year

Benefit Eligible: Synagogue membership; complimentary tuition for religious school; access to group health insurance plan rates; Jewish holidays off

Zip Code: 21117

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